Inventory for kitchens, schools, offices and shops
Shelfbuzzer tells you what to order and the time you have to order it by. Anyone can log what they take by scanning the shelf with a phone camera, without an account.
No card needed · Set up in an afternoon · Works on any phone
Stuff leaves the shelf all day and nobody writes it down, so the count is wrong by Friday.
You only find out something is low after the supplier's cutoff has passed.
Prices creep up one delivery at a time, and nobody is comparing.
What's different
Order-by countdown
Every supplier has a cutoff and delivery days. Shelfbuzzer counts down to each one and turns red when something will run out before the next truck if you miss it.
Shelf tags, no login
Print a tag for each shelf spot. A teacher, server or part-timer scans it with their phone camera, taps how many they took, and the count updates. If the shelf is empty, one tap tells the team.
Borrow before you buy
When one place runs low and another has more than it needs, Shelfbuzzer suggests moving it before you order, and shows exactly what that saves.
Price watch
Enter what you paid when a delivery comes in. If a supplier charged noticeably more than usual, you hear about it right away, with the price history to show them.
Blind counts
The person counting doesn't see what the system expects, so they count what's really on the shelf. When they finish, you see every difference and what it cost.
And the everyday basics
Ice melt in winter, the fall menu, holiday shipping boxes. Reorder levels switch by themselves with the calendar.
Track use-by dates per delivery. The oldest batch is used first, and you see what expires in the next 3 days.
Ladders, floor machines, chafing dishes, loaner laptops: who has it, when it's due back, and what's overdue.
Everything below par, filled back up and grouped by supplier, ready to copy into an email or send from the app.
Uses, deliveries, counts, tag scans and check-outs, each with who did it and when.
Phones in the walk-in, tablets on a cart, computers in the office. Nothing to install.
Who it's for
Walk-ins, freezers, dry storage and the bar. Use-by dates, price creep from distributors, and order cutoffs that don't wait.
Chicken thighs · heavy cream · fryer oilCustodial closets, boiler rooms and grounds sheds across buildings. Staff scan a tag instead of asking the custodian.
Paper towels · HVAC filters · ice meltSupply rooms, stockrooms and the front counter. Know when the toner and the boxes are about to run out.
Shipping boxes · toner · coffeeParts, consumables and tools in shops, vans and storerooms, with tools checked out to people by name.
Filters · fasteners · loaner toolsHow it works
Start from a ready-made list for your kind of business and adjust it, or paste your own. Set par levels and your suppliers' delivery days.
Print shelf tags on any printer or label maker and stick them where things are kept. Your team can start scanning right away.
Shelfbuzzer watches levels, cutoffs, use-by dates and prices, and tells you only when something needs you.
Pricing
Start free for 3 months on any plan. No card needed.
One kitchen, closet or stockroom.
A busy kitchen or a whole school building.
Several buildings, kitchens or stores.
School districts, chains and campuses.
Prices are per workspace, not per person. Every plan is free for 3 months, no card needed. Shelf-tag scans by guests are free and unlimited on every plan.
Questions
No. Anyone with a phone camera can scan a tag and record what they took or report an empty shelf. They only see that one item's name, never prices or the rest of your inventory. Guest scans are free and unlimited.
It learns how fast you use each item from your uses, counts and tag scans, then compares the days left with each supplier's next delivery. If an item will run out before the delivery after this one, it warns you before the order cutoff.
Par is the level that triggers a reorder. Fill-to is the level you order back up to. For example, par 12 and fill-to 20 means that at 9 on the shelf, Shelfbuzzer suggests ordering 11.
Yes. Start from a ready-made list for your kind of business, or paste in your own items. Spreadsheet import and export are included on the Business plan and up.
No. Each plan is a flat price for your workspace, with a set number of team members. Guests scanning shelf tags never count toward that number.
Pick a plan to keep going. If you don't, your workspace becomes read-only: nothing is deleted, and you can still see and export everything.
Each workspace is sealed off from every other one in the database itself, and every connection is encrypted. Only the people you invite can see your inventory.
Try the live demo with sample data from a kitchen, a school and a shop. No sign-up needed.